How to Write a Resignation Letter

You’re ready to move onward and upward in your career, but before you can, you first need to draft a resignation letter with your previous employer. While this may seem like a bit of a chore, in the professional world, there are always opportunities to make a positive, lasting impression. Although your time with one employer may be coming to an end, it is always best to maintain a positive and professional image with whomever you are communicating. To help you create a resignation letter that shows your professionalism, this article has put together a brief guide below. Whether you are moving on and require a resignation letter for your former employer in Vancouver, or you are curious about creating a resignation letter template for future use, this guide will be a big help.


What is a Resignation Letter?

First lets establish exactly what your resignation letter is and why you are in need of it. In some cases, you will be required to draft a brief resignation letter for your employer. This is usually for the employer’s records, but it also gives you an opportunity to part on positive terms. Even if you are resigning on not so positive terms, you can still use the resignation letter as an opportunity to remain diplomatic and professional upon your departure. At the end of the day, with a properly drafted resignation letter, you will be the one who gets to go out on a positive note.


What Does a Resignation Letter Contain?

Your resignation letter doesn’t have to be long or overly detailed. You aren’t expected to give a full account of your time spent at a former employer’s. There are a few main points to focus on in a typical resignation letter. Aside from these, you can add additional details as you see fit, such as an offer to train your replacement, but you should be fine if you stick to the following:


  • Make sure to provide the date the letter was sent and the specific recipient at the top of the letter. Avoid using impersonal phrases such as ‘to whom it may concern’.
  • Write a short opening paragraph with concise details about why you are choosing to move on from your current employer. You don’t have to be very specific here, but make sure your sentences are short and focused on your reason(s) for moving on.
  • Include the date of your last day with your employer, and sign the letter by hand if you can. You should also try to hand deliver a hard copy of the letter to your employer so they can keep it for their records. It may also make sense to email a copy of the letter to your HR department.


How Do You Write a Resignation Letter?

            A typical resignation letter contains all of the points mentioned above. When it comes to getting these details onto paper however, you should try to avoid sounding too formal and dry. The tone of your resignation letter largely depends on the sentiment you want to convey. Gratitude and appreciation are usually good things to focus on, as they will often leave behind the best impression. While including these details, you should avoid talking about your next opportunities, or any extensive details as to why you are leaving. At the end of the day, remember to keep things simple and positive, as your former employer may refer to this letter if asked for any future references.


What Happens After You Submit Your Resignation Letter?

Once you’ve submitted your letter you should be ready to wrap up any final projects at work and prepare to receive any relevant documentation such as an ROE from your employer. Keep in mind that your resignation letter will leave a lasting impression with your former employer, which could prove advantageous in the future. By keeping your tone positive and your content professional, your resignation letter should go off without a hitch, and you can look forward to the new career path you’ve charted for yourself! If you have more question about resignation letter, please feel free to contact Vancouver employment agency.

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